Six weeks before the event, pick a date and time. Don’t compete with other high-traffic community events or schedule too close to other club activities. Your club’s normal meeting day and time is ideal. Pick a venue. Your normal meeting place should serve you well unless it is too small to accommodate the expected attendance. Plan your meeting agenda. Here is one sample you can use as a guideline:
- Modified standard club opening (3 minutes). Consider forgoing some traditions that might be misunderstood or make new attendees uncomfortable.
- Meal (20 minutes). If your club has a meal, remember to pay for the guests who attend.
- Moderator’s welcome (5 minutes). Introductions and order of agenda items. Ask each member and guest to state their names and professions (or former profession, if retired).
- Club achievements (5 minutes). Ask a dynamic person in your club to talk about your club’s achievements.
- Club plans (3 minutes). Have your club president talk about upcoming projects and goals.
- New-member perspective (3 minutes). Ask the newest member to share his or her thoughts about the club and membership.
- Guest speaker (20 minutes). Invite someone who can inspire your audience to join your club, share in the membership experience and engage the community.
- The Kiwanis experience (5 minutes). Leave the final word to your club’s best salesperson-someone to ask invited guests to fill out an application to join the club.