Step 4: Form subcommittees

Start early and delegate tasks to subcommittees. Suggested subcommittees and responsibilities include:

  1. Volunteer Recruitment
  2. Logistics
  3. Community Networking
  4. Hospitality
  5. Public Relations/Social Media

Volunteer Recruitment


Recruit and select volunteers for the project. These people can be involved in a variety of ways and may serve on additional committees. Members also will be charged with motivating and encouraging participation from all members.

Logistics
The Logistics Committee works with the club administration, town officials and other members of the community to make sure the project runs smoothly. For example, if you are building park amenities, get plans approved ahead of time.

Community Networking
This committee will invite non-Kiwanis-family members to participate in the project. In addition, committee members will solicit assistance in the form of sponsorship (such as food donations, trash collection, signage, etc.). Review the “Suggested Guest List” on the Media Resources page for ideas.

Hospitality
The Hospitality Committee will be in charge of providing sustenance for the project participants. The committee should work with the Community Networking Committee to solicit in-kind contributions from local restaurants and/or grocery stores. Don’t forget to provide water and other beverages!

Public Relations

This committee alerts the community and media about your event. Public relations involves a lot of planning, detail and follow-through. Ask PR specialists to join this committee, especially those already familiar with social media sites like Facebook or Twitter. Review the information on the Media Resources page for ideas.