If you’re a club secretary tasked with completing club reports, be sure to report online and save time. Your reporting system login provides you with a one-stop, single-entry destination for various reports:
Monthly Club Report
Due by the 10th of every month.
Example: The monthly report for October is due November 10.
This report fulfills your requirements to Kiwanis International, provides data to improve our programs, and alleviates the need for a more extensive year-end report. This report now includes tracking for signature club projects, partnerships and charities. By completing all 12 months of this report, data is automatically rolled into the Annual Club Report for you.
To access the monthly report, follow the steps below:
Annual Club Report
Report available November 1 and due December 1
Clubs that have been reporting monthly will have an opportunity to review a compilation of the submitted data around November 1 and may modify any of the monthly reports as needed. Changes are easy: go back to your individual Monthly Club Report and make edits. Revisions flow into the Annual Club Report.
Clubs that have not filed monthly reports online all 12 months are asked to complete an Annual Club Report found on the Secretary Dashboard. The Annual Club Report is not available in a paper/postal mail version.
Member Management (for club secretaries only)
Member adds, edits, deletes
Clubs are now able to add, delete and edit members online. These adds, deletes and edits are automatically made in the Kiwanis International database. This will cut down on the amount of time spent maintaining club rosters. Clubs can pay invoices online. Also, district administration will receive updates of when members are added and deleted and will not need to receive paper copies for new members.
Club Election Report (also serves as Mid-Year Change in Officer Report)
Due June 1
Often referred to as Club Election report, clubs have until June 1 to submit officers for the next fiscal year. Although mid-year change in officers can be done anytime. Club elections are reported directly on the club secretary dashboard. There is no separate election form to fill out.
Club meeting & website changes
Clubs can add or edit their meeting place, directly on the Secretary Dashboard, which is then displayed in the club locator (Find A Club) so that prospective members and guests can find you when searching for a club to join near their home or work. The Secretary Dashboard features an option for clubs to update their meeting information and public website and have it feed real-time data into the club locator. Be sure your club’s meeting location is an actual mailing address for the club locator mapping software to correctly identify your club.
If you have difficulties with registration, login or functionality of the reports, please e-mail firstname.lastname@example.org for support or call us at 1-317-875-8755, ext. 411 (worldwide), or 1-800-KIWANIS, ext. 411 (US and Canada).